★ Inventory management software for small business
Inventory ERP
your team will actually use
Real-time inventory tracking, route planning, multi-level BOM, lot traceability, and deep QuickBooks sync — built for small distributors, wholesalers, and light manufacturers. Starting at $69/month, set up in 30 minutes. No onboarding consultants required.
Below its reorder point? The count turns amber
$69
Starting price per month — no setup fees, no per-transaction charges
30min
Setup to your first transaction — no consultants needed
2
QuickBooks editions synced — Desktop and Online
1-click
Lot trace report — forward or backward
The problem
Most inventory software
wasn't built for your business
The enterprise systems cost thousands to implement and take weeks to onboard. The cheap ones stop working the moment the warehouse loses signal, and few of them know what a delivery route is. Spreadsheets don't do any of it reliably.
You're managing inventory in three different places
QuickBooks has one number, your spreadsheet has another, and your warehouse manager's clipboard has a third. Every reconciliation is a fire drill.
You found out you were out of stock when the customer called
No alerts. No reorder triggers. Just an angry phone call and an emergency order at full markup. This costs you more than you think.
Month-end takes three days of manual journal entries
Every inventory movement should hit QuickBooks automatically. If your team is still manually keying COGS and purchase invoices, you're paying for work software should do.
Your drivers can't do anything when the WiFi drops
A delivery route that fails in a rural area isn't a route — it's a liability. Every system your field team uses needs to work offline, full stop.
Features
Everything your operation needs.
Nothing it doesn't.
Built specifically for distribution, light manufacturing, and wholesale operations. Every feature connects to every other one.
Real-Time Inventory
Live on-hand quantities across every warehouse, vehicle, and location update instantly on every transaction. No more spreadsheets, no more end-of-day reconciliations.
Core
Stock Numbers You Can Prove
Every receipt, sale, count, and transfer is written to a movement ledger, and the on-hand total is built from it. Every day AegisSwift checks each total against that ledger and flags any that disagree, so a wrong number is caught in a day instead of at year-end.
Core
Barcode Scanning
Scan via phone camera or USB/Bluetooth scanner for receiving, picking, shipping, and cycle counts. Receiving and counting keep working offline and sync when the connection returns.
Warehouse
Bill of Materials
Multi-level BOM with sub-assemblies, labor standards, scrap factors, and automatic cost rollup. Version-controlled so production runs always reference the correct formula.
Manufacturing
Work Order Management
Draft, release, build, and complete production work orders. Component reservation prevents overselling, and production cost moves through a work-in-process account in QuickBooks Online as parts are issued and units are finished (Desktop takes a period-end summary from the WIP ledger).
Manufacturing
Route Planning & Dispatch
Build driver routes with ordered customer stops, each showing the contact, terms, and discount your team needs before they leave the warehouse. Optimize the stop order for the shortest drive, hand the route to the driver's phone for turn-by-turn navigation, and at the door take a signature and a check or cash payment against the order.
Distribution
Lot Tracking & Traceability
Capture the supplier's lot number at receipt and trace any lot forward to every order it went out on — and for built products, to each finished unit and who has it now — or backward to the purchase order and supplier it came from. The recall question, one lookup away.
Traceability
QuickBooks Sync
Sync with QuickBooks Desktop or Online. Items, purchase orders, receipts, bills, invoices, payments, returns, and stock adjustments post automatically, and QuickBooks books the cost of goods sold from each invoice. Customers, items, invoices, and payments come back the other way, and a sync-error log with one-click retry catches anything QuickBooks refuses.
Finance
Financial Dashboard
Gross margin, COGS trends, cash flow 30/60/90, and profitability by product and customer — computed from every movement AegisSwift records, so the figures tie back to your stock ledger.
Finance
Material Requirements Planning
MRP nets demand against on-hand and on-order stock, then suggests purchase and work orders to cover the shortfall. Approve a suggestion and the PO or WO is created for you.
Planning
Low-Stock Alerts
Set a reorder point per item and get an alert by email — or by text on Growth and Pro — so it reaches the field, not just a desktop inbox.
Alerts
Purchase Orders & Receiving
Raise purchase orders, receive against them with landed-cost allocation, and keep vendor records and inventory valuation in lockstep — no manual re-keying into accounting.
Purchasing
Keeps Working Offline
Receiving, selling, adjusting, counting, and delivering orders keep working when the connection drops — for up to 72 hours. An encrypted on-device queue holds the work and syncs it on reconnect, and a resent batch can never be counted twice.
Platform
Demand Plans & Production Schedule
Forecast what you expect to sell week by week, or roll it up from your sales history. The Master Production Schedule works out what to build and when to start, and firms the builds you choose into work orders.
Planning
Import & Export Your Data
Bulk-load items, customers, and vendors from a spreadsheet — and download your items, parties, and sales orders back out as CSV any time. Your data is always yours, never locked in.
Platform
On the roadmap
Coming soon
Features we're actively building. Start today on everything above — these land for every customer as they ship.
Coming soon
AI Demand Forecasting
Building on today's demand plans: seasonality detection, automatic reorder-point tuning, and daily stockout-risk scoring from your own sales history.
Coming soon
Delivery ETAs & Photo Proof of Delivery
Estimated arrival times for your customers, and photo proof of delivery attached to the invoice. (Live driver locations, signatures, and payment at the door already ship.)
Coming soon
AI Assistant
Ask plain-English questions like “Why am I running low on this item?” or “What should I order this week?” and get answers grounded in your live operational data.
By industry
Built for the way
your business actually works
Not a generic ERP shoe-horned into your industry. Each module was designed with input from real distributors, manufacturers, and wholesalers.
Run your distribution operation from one screen
Route planning, lot traceability, delivery confirmation, field invoicing, and QuickBooks sync — all connected. Replace spreadsheets and disconnected tools with a system built for how distributors actually work.
- ✓Route delivery with driver assignment and delivery confirmation
- ✓Route planning with ordered customer stops per driver
- ✓Lot trace — forward to customers, backward to suppliers in one lookup
- ✓Field invoicing and payment capture at delivery
- ✓Presale days generate each stop's order, assigned to the route's driver
- ✓Returns from the order, as store credit or a refund
Guides:Lot traceability for small manufacturersMoving average vs FIFO costingLeaving Fishbowl
Distribution
What makes it different
Built for the warehouse and the truck,
not just the back office.
Most inventory software assumes your team sits at desks, your books live in the cloud, and nothing you sell ever gets loaded onto a vehicle. Four things follow from assuming the opposite.
Keep QuickBooks Desktop
Your books stay exactly where they are. Every movement reaches QuickBooks as the right document — receipt, bill, invoice, return, adjustment — on Desktop or Online, with landed cost already in the receipt's unit cost. Work-order cost moves through a work-in-process account on Online; a Desktop shop posts a period-end summary from the WIP ledger. Many cloud inventory systems support Online only, which forces a migration nobody asked for.
Finance
Delivery routes are a first-class object
Ordered stops per driver, delivery confirmation with a signature, turn-by-turn navigation on the driver's phone, and field invoicing that captures the sale at the door. Route accounting normally means an enterprise platform with a five-figure implementation before the subscription starts.
Distribution
The warehouse doesn't stop when the signal does
Receiving, selling, adjusting, and counting keep working through an outage of up to 72 hours. An encrypted on-device queue holds the work and syncs it on reconnect — and because every entry carries its own id, a batch sent twice is never applied twice. Stock keeps moving on a rural route without anyone phoning the office.
Platform
One system, not two
Inventory, purchasing, multi-level BOMs, work orders, lot traceability, and delivery in one place. A distributor who also assembles usually ends up buying an inventory tool and a manufacturing tool, then reconciling between them by hand every month.
Core
QuickBooks Desktop and Online, both handled
We don't just sync items. Every inventory movement — receipts, adjustments, COGS on sale, and landed cost allocations — creates the correct QuickBooks entry automatically, on Desktop or Online. Work-order job cost posts as it happens on QuickBooks Online; a Desktop shop posts one period-end summary from the work-in-process ledger.
Pricing
Transparent pricing.
No hidden onboarding fees.
All plans include a 14-day free trial, no credit card required. Pay yearly and save 20%. Cancel any time.
Starter
For solo operators getting started with inventory management.
$69
/mo · 1 user
or $662.40/yr billed annually — save 20%
or $662.40/yr billed annually — save 20%
- ✓Inventory tracking — up to 100 SKUs
- ✓Mobile barcode scanning
- ✓Offline mobile — syncs when back online
- ✓QuickBooks Desktop or Online sync
- ✓Purchase orders & receiving
- ✓Sales orders, returns & credit memos
- ✓Signature, payment & emailed invoice on delivery
- ✓Basic financial reports — 5 core reports
- ✓Low-stock email alerts
- ✓30-minute onboarding
- ✓Email support
Most Popular
Growth
For distributors and wholesalers ready to scale.
$199
/mo · unlimited users
or $1,910.40/yr billed annually — save 20%
or $1,910.40/yr billed annually — save 20%
- ✓Everything in Starter
- ✓Unlimited SKUs
- ✓Unlimited users
- ✓Expanded financial reports + financial dashboard
- ✓Lot tracking & traceability
- ✓Quality — inspections & non-conformances
- ✓Route planning and dispatch
- ✓Route optimization + turn-by-turn navigation
- ✓Live driver locations on the Team Map
- ✓Per-customer & wholesale pricing
- ✓Timecards — time clock, pay periods, approvals
- ✓SMS + email low-stock alerts
- ✓Priority support + onboarding call
Pro
For light manufacturers running production, BOMs, and job costing.
$349
/mo · unlimited users
or $3,350.40/yr billed annually — save 20%
or $3,350.40/yr billed annually — save 20%
- ✓Everything in Growth
- ✓Multi-level BOM — version control & cost rollup
- ✓Work-order lifecycle + component reservation
- ✓Shop-floor / operator work-order view
- ✓Raw-material tracking
- ✓Master Schedule / production calendar
- ✓MPS + MRP planning engine
- ✓Job costing — estimated vs actual
- ✓Serial numbers on finished units
- ✓Production cost → QuickBooks Online via work-in-process
- ✓Manufacturing labor tracking
- ✓Dedicated success manager
- ✓Phone + priority SLA support
All prices USD. Monthly or annual billing. No setup fees. No per-transaction fees.
FAQ
Inventory software questions,
answered
Everything small distributors, wholesalers, and manufacturers ask before switching to AegisSwift. Still curious? Email us.
What is AegisSwift, and what does each plan include?
AegisSwift is inventory, distribution and light-manufacturing software that syncs with QuickBooks Online or QuickBooks Desktop. There are three monthly plans. Starter ($69) is for one user and up to 100 SKUs, with inventory tracking, barcode scanning, purchase orders and QuickBooks sync. Growth ($199) removes both limits and adds lot tracking, delivery routes and timecards. Pro ($349) adds bills of materials, work orders and MRP. Every plan includes QuickBooks sync and offline mobile, and the free trial includes every feature.
The best fit for most small distributors, wholesalers, and light manufacturers is software that tracks stock in real time, syncs to your accounting, and works on a phone in the warehouse — without a five-figure implementation. AegisSwift was built for exactly that: real-time inventory, barcode scanning, route delivery, work orders, and QuickBooks sync starting at $69/month, with setup in about 30 minutes.
It varies enormously. Lightweight stock trackers start under $50/month but stop short of purchasing and production. Mid-market inventory platforms typically run $300–800/month for a handful of users. Full ERP systems are quoted rather than listed and usually add an implementation fee in the thousands before the subscription begins. AegisSwift starts at $69/month for solo operators, $199/month for distributors and wholesalers (unlimited SKUs and users), and $349/month for light manufacturers who need BOMs, work orders, and job costing — billed monthly, or 20% less paid yearly, with a 14-day free trial and no setup fees or per-transaction charges.
Yes — and QuickBooks Desktop too. Items, purchase orders, receipts, bills, invoices, payments, returns, and stock adjustments post automatically, QuickBooks books the cost of goods sold from each invoice, and on QuickBooks Online work-order production cost moves through a work-in-process account, so your books stay current without manual journal entries at month-end (a Desktop shop posts a period-end summary from the WIP ledger). One honest caveat: AegisSwift values inventory at moving average, and a QuickBooks Online company may be set up on FIFO instead, so if yours uses FIFO the COGS in the two will differ by design.
Yes. AegisSwift keeps live on-hand quantities for every warehouse and storeroom. A delivery truck works as an extension of the warehouse it leaves: the order ships from that warehouse, route planning gives the driver an ordered list of stops, and the driver confirms each delivery at the door, so stock is never counted twice.
Yes, for the work that can't wait. Receiving, selling, adjusting, counting, and delivering orders keep working when the connection drops, for up to 72 hours. A driver can deliver an order or take a new one at the door, and the customer signs on the phone; open the app with signal before the route so their orders are on the phone. An encrypted on-device queue holds each transaction and syncs it when the connection returns, and a resent batch is never applied twice. Taking payment, emailing invoices, other work, and signing in for the first time need a connection.
Yes. It supports multi-level bills of materials with version control and cost rollup, a full work-order lifecycle (draft → released → in progress → completed), component reservation to prevent overselling, demand plans with a Master Production Schedule, and production cost that posts to QuickBooks Online through a work-in-process account (a QuickBooks Desktop shop posts a period-end summary from the WIP ledger).
Most teams complete their first real transaction within about 30 minutes. You can import existing items, customers, and vendors from a spreadsheet, connect QuickBooks in a few clicks, and start scanning the same day — no onboarding consultants required. The built-in user manual includes short narrated how-to videos of the real screens, from your first day to receiving, counting, selling, and work orders.
Three ways. Every movement — receipts, sales, counts, transfers, work-order issues — is recorded in a movement ledger, and the on-hand total is built from that ledger inside the same transaction. Every day, AegisSwift checks each item's total against its ledger and flags any that disagree, so a wrong number is caught in a day rather than discovered at year-end. And a cycle count records the exact difference as its own adjustment, valued at your current average cost. No software can see a broken case on a shelf, so counting still matters — but the system's own numbers are checked, not assumed.
Yes. Receive lot-tracked items with the supplier's lot number, and Lot Traceability finds that lot later: which purchase order and supplier it came from, how much is left, and every order it went out on. For products you build, scanning each part's lot at the work-order step ties it to the finished unit, and a search shows each unit it went into and where that unit is now — shipped to which customer on which order, or still on the shelf.
Lot tracking and traceability, quality inspections, delivery routes with live driver locations, per-customer and wholesale pricing, expanded financial reports with the financial dashboard, and timecards are on Growth ($199/month). Every plan syncs with QuickBooks Desktop or Online, and takes a signature and payment and emails the invoice when an order is delivered. Serial numbers are generated as manufactured units are completed, so they come with Pro ($349/month) alongside multi-level BOMs, work orders, job costing, the Master Production Schedule, and MRP. Starter ($69/month) covers core inventory, purchasing, sales orders, five core reports, and QuickBooks for one user and up to 100 SKUs.