★ Inventory management software for small business
Inventory ERP
your team will actually use
Real-time inventory tracking, route planning, multi-level BOM, lot traceability, and deep QuickBooks sync — built for small distributors, wholesalers, and light manufacturers. Starting at $69/month, set up in 30 minutes. No onboarding consultants required.
Items×Sales Orders×
Items
Search items…All Types ⌄
| SKU | Name | Type | UOM | Cost | Price | Reorder At | On Hand |
|---|---|---|---|---|---|---|---|
| HW-8040 | Stainless Bolt M8×40 | Component | each | $0.12 | $0.34 | 500 | 4,120 |
| FL-HYD5 | Hydraulic Fluid 5L | Raw Material | each | $18.40 | $32.00 | 50 | 38 |
| CF-034 | Copper Fitting ¾" | Component | each | $1.90 | $4.25 | 100 | 0 |
| PP-GLVL | Nitrile Gloves (L) | Component | box | $6.10 | $11.50 | 20 | 96 |
| RM-PR25 | Poly Resin 25 kg | Raw Material | kg | $2.75 | — | 150 | 142 |
| AX-2000 | Trailer Axle Assembly | Finished Good | each | $158.40 | $289.00 | 10 | 24 |
| SUB-HUB | Hub & Bearing Kit | Sub-Assembly | each | $52.10 | — | 8 | 12 |
WH-2 · received 200 units
$69
Starting price per month — no setup fees, no per-transaction charges
30min
Average onboarding time to first transaction
100%
QuickBooks sync — items, COGS, invoices, bills
1-click
Lot trace report — forward or backward
The problem
Most inventory software
wasn't built for your business
The enterprise systems cost thousands to implement and take weeks to onboard. The cheap ones stop working the moment the warehouse loses signal, and none of them know what a delivery route is. Spreadsheets don't do any of it reliably.
You're managing inventory in three different places
QuickBooks has one number, your spreadsheet has another, and your warehouse manager's clipboard has a third. Every reconciliation is a fire drill.
You found out you were out of stock when the customer called
No alerts. No reorder triggers. Just an angry phone call and an emergency order at full markup. This costs you more than you think.
Month-end takes three days of manual journal entries
Every inventory movement should hit QuickBooks automatically. If your team is still manually keying COGS and purchase invoices, you're paying for work software should do.
Your drivers can't do anything when the WiFi drops
A delivery route that fails in a rural area isn't a route — it's a liability. Every system your field team uses needs to work offline, full stop.
Features
Everything your operation needs.
Nothing it doesn't.
Built specifically for distribution, light manufacturing, and wholesale operations. Every feature connects to every other one.
Real-Time Inventory
Live on-hand quantities across every warehouse, vehicle, and location update instantly on every transaction. No more spreadsheets, no more end-of-day reconciliations.
Core
Barcode Scanning
Scan via phone camera or USB/Bluetooth scanner for receiving, picking, shipping, and cycle counts. Works offline and syncs automatically when connectivity returns.
Warehouse
Bill of Materials
Multi-level BOM with sub-assemblies, labor standards, scrap factors, and automatic cost rollup. Version-controlled so production runs always reference the correct formula.
Manufacturing
Work Order Management
Draft, release, track, and close production work orders. Component reservation prevents overselling. Job cost flows directly to QuickBooks as an expense on close.
Manufacturing
Route Planning & Dispatch
Build driver routes with ordered customer stops, each showing the contact, terms, and discount your team needs before they leave the warehouse. Optimize the stop order for the shortest drive, hand the route to the driver's phone for turn-by-turn navigation, and capture the sale with field invoicing at delivery.
Distribution
Lot Tracking & Traceability
Capture lot numbers at receipt and trace any lot forward to the customers it shipped to or backward to the supplier it came from — the audit trail your operation needs, one lookup away.
Traceability
QuickBooks Sync
Bidirectional real-time sync with QuickBooks Online. Items, invoices, bills, COGS journal entries, and inventory valuations stay perfectly aligned — automatically.
Finance
Financial Dashboard
Gross margin, COGS trends, cash flow 30/60/90, and profitability by product and customer — all sourced directly from your QuickBooks data in real time.
Finance
Material Requirements Planning
MRP nets demand against on-hand and on-order stock, then suggests purchase and work orders to cover the shortfall. Approve a suggestion and the PO or WO is created for you.
Planning
Low-Stock Alerts
Configurable threshold alerts delivered via SMS and email so they reach the field, not just a desktop inbox. Alert history and acknowledgment tracking included.
Alerts
Purchase Orders & Receiving
Raise purchase orders, receive against them with landed-cost allocation, and keep vendor records and inventory valuation in lockstep — no manual re-keying into accounting.
Purchasing
Offline-First Mobile
Full functionality when connectivity drops. An encrypted on-device write queue captures every action and flushes automatically on reconnect — critical for warehouse and field use.
Platform
Import & Export Your Data
Bulk-load items, customers, and vendors from a spreadsheet — and download your items, parties, and sales orders back out as CSV any time. Your data is always yours, never locked in.
Platform
On the roadmap
Coming soon
Features we're actively building. Start today on everything above — these land for every customer as they ship.
Coming soon
AI Demand Forecasting
Per-SKU demand forecasting from your own sales history, with seasonality detection, dynamic reorder-point optimization, and daily stockout-risk scoring.
Coming soon
Driver App: GPS & Proof of Delivery
Real-time GPS dispatch, live driver tracking, estimated arrival times, and signature + photo proof of delivery that auto-attaches to the QuickBooks invoice.
Coming soon
AI Assistant
Ask plain-English questions like “Why am I running low on this item?” or “What should I order this week?” and get answers grounded in your live operational data.
By industry
Built for the way
your business actually works
Not a generic ERP shoe-horned into your industry. Each module was designed with input from real distributors, manufacturers, and wholesalers.
Run your distribution operation from one screen
Route planning, lot traceability, truck inventory, field invoicing, and QuickBooks sync — all connected. Replace spreadsheets and disconnected tools with a system built for how distributors actually work.
- ✓Truck-level inventory ledgers with load/unload transactions
- ✓Route planning with ordered customer stops per driver
- ✓Lot trace — forward to customers, backward to suppliers in one lookup
- ✓Field invoicing and payment capture at delivery
- ✓Pre-orders from sales reps sync directly to the route plan
- ✓Returns and credit memos generated at point of delivery
Distribution
What makes it different
Built for the warehouse and the truck,
not just the back office.
Most inventory software assumes your team sits at desks, your books live in the cloud, and nothing you sell ever gets loaded onto a vehicle. Four things follow from assuming the opposite.
Keep QuickBooks Desktop
Your books stay exactly where they are. Every inventory movement — receipts, adjustments, COGS on sale, work-order job cost, landed-cost allocation — posts the correct journal entry automatically, on Desktop or Online. Cloud-native inventory systems almost universally support Online only, which is what forces a migration nobody asked for.
Finance
Delivery routes are a first-class object
Ordered stops per driver, truck-level inventory ledgers, turn-by-turn navigation on the driver's phone, and field invoicing that captures the sale at the door. Route accounting normally means an enterprise platform with a five-figure implementation before the subscription starts.
Distribution
The warehouse doesn't stop when the signal does
An encrypted on-device write queue captures every scan, count, and delivery while you are offline, then flushes automatically on reconnect. Not a read-only cache — full functionality, which is the difference between a driver finishing a rural route and a driver phoning the office.
Platform
One system, not two
Inventory, purchasing, multi-level BOMs, work orders, lot traceability, and delivery in one place. A distributor who also assembles usually ends up buying an inventory tool and a manufacturing tool, then reconciling between them by hand every month.
Core
QuickBooks Desktop and Online, both handled
We don't just sync items. Every inventory movement — receipts, adjustments, COGS on sale, work order job cost, and landed cost allocations — creates the correct QuickBooks journal entry automatically. Your accountant gets clean books without a single manual entry.
Pricing
Transparent pricing.
No hidden onboarding fees.
All plans include a 14-day free trial, no credit card required. Annual billing saves 20%. Cancel any time.
Starter
For solo operators getting started with inventory management.
$69
/mo · 1 user · billed annually
- ✓Inventory tracking — up to 100 SKUs
- ✓Mobile barcode scanning
- ✓Offline mobile — syncs when back online
- ✓Basic QuickBooks Online sync
- ✓Basic financial reports — 5 core reports
- ✓Purchase orders & receiving
- ✓Low-stock email alerts
- ✓30-minute onboarding
- ✓Email support
Most Popular
Growth
For distributors and wholesalers ready to scale.
$199
/mo · unlimited users · billed annually
- ✓Everything in Starter
- ✓Unlimited SKUs
- ✓Unlimited users
- ✓QuickBooks deep sync — Web + Offline (bidirectional)
- ✓Expanded financial reports + financial dashboard
- ✓Lot tracking & traceability
- ✓Route planning and dispatch
- ✓Route optimization + turn-by-turn navigation
- ✓Truck inventory ledgers + field invoicing
- ✓Per-customer & wholesale pricing
- ✓Returns & credit memos at delivery
- ✓Timecards — time clock, pay periods, approvals
- ✓SMS + email low-stock alerts
- ✓Real-time, multi-device sync
- ✓Priority support + onboarding call
Pro
For light manufacturers running production, BOMs, and job costing.
$349
/mo · unlimited users · billed annually
- ✓Everything in Growth
- ✓Multi-level BOM — version control & cost rollup
- ✓Work-order lifecycle + component reservation
- ✓Shop-floor / operator work-order view
- ✓Raw-material tracking
- ✓Master Schedule / production calendar
- ✓MPS + MRP planning engine
- ✓Job costing → QuickBooks; actual-vs-estimated
- ✓Manufacturing labor tracking
- ✓Dedicated success manager
- ✓Phone + priority SLA support
All prices USD. Annual billing. Enterprise pricing available for 50+ users. No setup fees. No per-transaction fees.
FAQ
Inventory software questions,
answered
Everything small distributors, wholesalers, and manufacturers ask before switching to AegisSwift. Still curious? Email us.
What makes Aegis Swift a low-cost alternative to legacy ERPs?
Aegis Swift is defined as a cost-effective enterprise resource planning (ERP) system designed to eliminate hidden platform fees. Unlike traditional platforms that gate core software functionality behind expensive pricing tiers, our system provides full multi-warehouse tracking, automated procurement cycles, and real-time ledger syncs natively in our base tier. This flat-rate framework yields a significantly lower total cost of ownership (TCO) for expanding operations.
The best fit for most small distributors, wholesalers, and light manufacturers is software that tracks stock in real time, syncs to your accounting, and works on a phone in the warehouse — without a five-figure implementation. AegisSwift was built for exactly that: real-time inventory, barcode scanning, route delivery, work orders, and QuickBooks sync starting at $69/month, with setup in about 30 minutes.
It varies enormously. Lightweight stock trackers start under $50/month but stop short of purchasing and production. Mid-market inventory platforms typically run $300–800/month for a handful of users. Full ERP systems are quoted rather than listed and usually add an implementation fee in the thousands before the subscription begins. AegisSwift starts at $69/month for solo operators, $199/month for distributors and wholesalers (unlimited SKUs and users), and $349/month for light manufacturers who need BOMs, work orders, and job costing — all billed annually, with a 14-day free trial and no setup fees or per-transaction charges.
Yes. AegisSwift offers a bidirectional, real-time QuickBooks Online sync. Items, invoices, bills, COGS journal entries, work-order job costs, and inventory valuations post automatically — so your books stay accurate without manual journal entries at month-end.
Yes. AegisSwift keeps live on-hand quantities for every warehouse, storeroom, and vehicle. Truck-level inventory ledgers record loads and unloads, and route planning gives each driver an ordered list of stops with the inventory they're carrying.
Yes. AegisSwift is offline-first. The mobile app keeps working when connectivity drops — an encrypted on-device queue captures every scan and transaction and syncs automatically when the connection returns, which is essential for warehouses and rural delivery routes.
Yes. It supports multi-level bills of materials with version control and cost rollup, a full work-order lifecycle (draft → released → in progress → complete → closed), component reservation to prevent overselling, and job costing that posts to QuickBooks automatically on close.
Most teams complete their first real transaction within about 30 minutes. You can import existing items, customers, and vendors, connect QuickBooks in a few clicks, and start scanning the same day — no onboarding consultants required.
By utilizing a lean, high-concurrency cloud architecture and server-side automation engines, we provide cost-effective ERP alternatives and budget-friendly inventory software. This infrastructure allows us to offer predictable SaaS flat-rate billing without sacrificing robustness, giving growing operations enterprise-grade performance without the typical heavy price tag.
Our core framework features comprehensive functional ERP modules, including multi-warehouse inventory tracking, real-time stock reconciliation, and automated purchase order workflows. Additionally, we support advanced requirements such as batch and serial number tracking natively in our growth tier, allowing seamless scaling for manufacturers and wholesalers.
AegisSwift is built with modern relational database integration and a fully API-driven supply chain management model. Supported by a high-concurrency cloud architecture and server-side automation engines, our platform is designed for reliable multi-warehouse inventory tracking and lightning-fast real-time stock reconciliation even under demanding workloads.